We are delighted to be hosting a practice update specifically for practices coming to EMIS Web from Vision. We will be joined by Pauline Davey from Northern Ireland Surgery Support who will be taking us through the process in more detail, giving advice on the best ways to prepare and survive the transition.
As an update to the presentation the migration project would like to provide some clarifications with regard to some queries raised.
- A comprehensive handbook has been developed by the migration project that covers many of the issues raised in the session. In particular we want to confirm that:
- BSO manage all electronic messaging so no need for individual practices to contact stakeholders regarding: Labs, Radiology, OOH, EDT, VMS, GPIP, ECS, KIS, Diabetic Retinopathy. All messages will be disabled at the agreed time before the final data extract and queued until go-live. These Interim messages will not be downloaded into your Vision system.
- The project team notify the registration team of the project plan with the aim of clearing all registrations prior to each migration. Practices are asked to contact the registration 4-6 weeks in advance to work through that process.
- BSO will manage the migration of your Docman solution. Please do not contact Docman.
- The project recommends that a minimum of 50 patients for data checking perhaps more for larger practices.
- Historic appointments and audit trails are some of the key data items that do not transfer over in a migration. Practices will have access to their Vision server for 3 months. In addition, BSO will take a “Physical To Virtual” Copy of this server prior to it being decommissioned. This will be held on an external hard drive that practices should keep in their safe in case any information from their Vision system is required in the future.
- As part of your planning day EMIS will take users through an expectation document that practices must complete as part of the migration. This includes practice preferences for management of:
- Mapping of Priorities
- Medication reviews
- Blank consultations
- Phone numbers:
- The phone numbers in Vision will be carried over in your migration. There is no need to reformat these in advance.
- The phone number fields in EMIS should be numbers only so any explanatory text such as NOK, Daughter, Son, Mother while they will be migrated over will cause problems and will need to be changed. Unfortunately there isn’t a specific field for this in EMIS however some practices are adding this to the Patient warnings screen.
